Green IT

The quiet Google Apps and Chromebooks revolution

Over the past few weeks I have been assessing how best we can deploy and manage a set of Google Chromebooks to be piloted across a group of schools.  We already have an enterprise deployment of Google Apps for Education with approximately 130,000 users grouped into around 450 Organisational Units.  The entire user and organisational management is efficiently streamlined using the Systems Interoperability Framework (SIF); new users, transient users and leavers are all near-time captured through SIF making account management a breeze!

How does this work?  (1) The school Management Information System (MIS) is updated – pupils and staff intake, leavers, or changes – and modifications are transported securely via SIF and the (2) Zone Integration Server (ZIS) to the Identity Management (IdM) server.  Here users identities are matched or created.  (3) Then the identities are passed via SIF to the ZIS and then (4) on to Google Apps.

SIF Identity Management

Now here’s the cloud clever bit… Before deployment to your users, each Google Chromebook is registered with your organisation’s Google Apps domain using the management console.  Here you can define a multitude of policy options including which applications, or extensions, a user should, or should not, have access to.  Policies can be defined for different organisational units – pupils and staff, sales and marketing, etc. – and updated at any time.  Any user who signs-in in to any registered Chromebook will automatically receive the profile relevant to them.  Organisational Unit policy changes are automatically applied the next time a user signs-in, or after a set time period.

Chromebook Management

This is a fantastic example of how simple, powerful, efficient and cost effective cloud computing really can be.  No expensive domain servers to maintain and house.  No network intensive traditional roaming profiles.  Easy management from any place in the world with an Internet connection.  Flexible and mobile workforce and learners.

Cloud Computing for Slimmers

The emergence of slimline Operating Systems (OS) such as Jolicloud and Google’s Chrome OS, which focus upon delivering applications, file storage and security from the web, changes things.

Jolicloud

They herald the promise of much faster access to what we want and do the most – the web.

Think about it. No really, really think about it. When you boot your PC, laptop, tablet, or mobile device, what and where is it that you want to go fastest and first? Email? Information search? Apps that keep you productive or in the social mix? The probability is that all this stuff is now located on the web – in ‘The Cloud’. Even the files that you store, or media that you might want to share, are sitting out there in the ether…

So… Why on earth would you want to hang about waiting for your device to boot, figure out if it is up to date, virus scan gigs and gigs of inefficiently used, or unused, hard disc drive (HDD) space, nag you for reboots and oh, check if it is still up to date, etc., and so on?

What if your Operating System (OS) went on a diet? What if it was designed to get you onto the Internet and to all of the stuff that you want to do way faster? Maybe you could even stop worrying about losing your stuff, or protecting it from nasty intruders? How about you don’t need to think about changing your device, or upgrading your hardware, every couple of years?

These are just some of the things to start considering when looking at what the slimline and web focussed OS’ have to offer. Whether you are replacing your home setup, or if you are making decisions about a full-on enterprise alternative to traditional desktop solutions, you probably should consider the Cloud desktop.

Here are just a few reasons why…

1) An OS that is slimline, or small footprint, demands less of your device resources and thus – assuming the hardware keeps working – is faster for longer;

2) Less apps installed locally means fewer updates, reduced client management and backup and recovery headaches are pushed into the Cloud;

3) Why not combine a move to the Cloud with a reduction in Hard Disc Drive (HDD) space and device moving parts by phasing in Solid State Drives (SSD) – extended device life too?

4) Consider a support model that favours connectivity and capacity over the device and hardware – if most stuff is in the Cloud then issuing a replacement device is far cheaper – standard builds and courier swaps, as well as pushing identity management and authentication beyond the Local Area Network (LAN);

5) Do we need locally housed and managed servers anymore?

6) A slimmer OS is more likely to accommodate a lower powered device and hence, greener IT – oh and did I mention that you might be able to do away with local servers, related air conditioning and useful space?;

7) Web apps are increasingly device agnostic;

8) Flexible and mobile working combined with workforce reform can only thrive in this environment;

9) So… Sustainability, portability, cheaper and greener!

I’m leading a project to introduce and pilot a small number of Cloud focussed OS devices into schools and these are a few of the questions that I hope to answer. And that’s alongside assessing the real benefits that any of these sorts of ICT devices might bring to an education, or business, environment. So do follow me on Twitter, subscribe to my RSS feed, or keep coming back to see how these questions are answered in the real world.

I’ve focussed upon evidencing the delivery of cheaper desktop solutions here. But this is just one piece in the whole Cloud jigsaw. In my opinion, key to an overall successful Cloud strategy is data and / or information interoperability. You want all of these disparate Cloud apps to link together for the user’s sake! If you are reading this with interest and a watching brief, then whatever your current strategy is, start with open standards data interoperability! If you are in the education market then don’t miss SIF!

Help me with part 4 of “Every cloud has a silicon lining”

Hello!  You may have already read parts 1 to 3 of Every cloud has a silicon lining?  If not check it out at http://bit.ly/f5o3eF.

For part 4 I need your help!  Help needed!  Does Cloud Computing make sense in these times of austerity?  Is it a real green alternative?  And any other thoughts and ideas that you may have – just use the reply option below.